Be a visionary in HR and you are a realist

Today the focus is on people as a resource. Why are we focusing on that today? For a simple reason: in most companies people are irreplaceable – almost all processes are steered, handled or monitored by them. A machine cannot do what a person can do. Today we want to report on one option for the HR field to get the best out of this resource.

As mentioned, the topic of “people” is becoming ever more important for companies, so personnel management is also moving further into the foreground, along with the question “How do I manage to keep my employees in the company?” There is of course no single definition of how a company has to treat its employees so that they stay. Even so, there are various ways of recognising whether action is needed.

One of these options is the personnel management system, which we affectionately abbreviate to PMS. The PMS is a solution from DATEV eG and an excellent complement to our reports from payroll accounting. It gives clients a great many options and a lot of freedom to use the system according to their own ideas.

We would like to make progress tangible together with you and help you as much as we can in the area of personnel management, which is why we sit down at one table with our clients and discuss their wishes and problems. We show new ways in which the PMS can be used and what it means to know your staff.

We are happy to give a brief insight into the subject, into what the PMS can do and how we work with it. As described above, you have to imagine a blank sheet – and the personnel management system is just as blank. In order to offer all clients the best possible solution, we respond to individual wishes and try to implement them; it can be said that no personnel management system is like any other. Every PMS differs from client to client, and it is precisely this fact that makes working with it so exciting. We have the option of transferring employees directly from our payroll system together with all the important master data. In this way we create a basic framework that you can work on.

The personnel management system consists of several modules:

You receive an application from a potential new employee. Do you already have a tool for applicant management? If you have one and are happy with it, then there is nothing for us to do. Because the client comes first with us and we do not want to “push” services on you that you do not need; we respond individually to every single client and want to offer you the best possible service. If, however, you do not have a system for managing your applicants, then BewerbIS is an option: here applicants can be created, managed and processed. You have an overview of your applicants at all times and can record precisely how well they match the respective positions. Do not let anything unsettle you: you can set every process for resubmission and will always be reminded should something slip your mind.

This lets you invite applicants to tests or telephone interviews, or even assign the position directly. Should the applicant become an employee, there is the option of transferring them directly to AzubIS (the apprentice information system) or MaIS (the employee information system). What is charming here is the option of then writing the employment or apprenticeship contract directly. If you write it via the personnel management system, it can even be assigned and filed directly in the respective employee's digital personnel file.

Now the employee has been created in the personnel management system, and from here there are almost no limits. You need the employee's qualifications? No problem: we can record each employee's own qualifications so that you have an immediate overview. That makes it possible for you to generate various reports and to use people as a resource effectively.

You need an overview of the salary history? Or do you simply need an analysis of absences? Reports on severe disabilities? Do you know which company items your employees have? Whether a mobile phone or a company car, in the PMS we can record everything. Whether planning seminars or settling travel expenses, reports for employee controlling or simply an overview for the HR department.

There are countless functions and possibilities for working with the PMS.

If we have caught your interest, please contact us at our service address info@sk-office.net or via our contact form.

We are glad to help you with planning and implementation – simply let us know.